Change order software for general contractors
GCs live in the middle of every change — sub CORs coming up, owner COs going out, markup in between, and backup documentation demanded at the top. Planroom’s change order management runs both directions of that flow on one record.
You’re the middle of every change
Fifteen subs, fifteen formats
CORs arrive as PDFs, spreadsheets, and phone numbers — each priced differently, none matching your owner CO format. Reconciling them is a job nobody billed for.
The backup documentation demand
Owners don’t sign five-figure COs on trust — they want sub pricing, the RFI, the drawing revision. Assembling that package from email threads is where approvals go to stall.
Two logs that never tie out
What you owe subs and what the owner owes you should reconcile to the penny. Kept in separate spreadsheets, they never do — and the gap is your margin.
Work proceeding on a handshake
The owner’s rep said go, the sub started, and the paperwork is three weeks behind the work. Every unsigned change is exposure with your name on it.
Both directions, one record
Sub CORs in one place
Change order requests land in the project, not your inbox — priced line by line, time-stamped, ready to review and roll up.
Roll-up with markup
Build the owner CO from sub pricing with your OH&P applied — the math handled, the trail from sub number to owner number preserved.
Backup that assembles itself
The sub’s pricing, the RFI, the drawing revision — attached to the CO because they were already linked on the record. The owner’s package in minutes.
E-signature both directions
Owner COs and sub COs routed for signature with status visible — no more “did they sign yet?” as a project management system.
A log that ties out
Sub-side and owner-side on one log — pending, approved, paid — reconciled automatically against the contract value. Your CO log, but it maintains itself.
Audit trail end to end
Who priced what, who approved when, what backup was attached — time-stamped for the owner’s auditor, the sub’s dispute, or your own memory.
Built from the GC’s chair. Keaton Bandhoesingh, Founder — former preconstruction director at a general contractor and precon lead on Walmart and retail programs, with $100M+ directly awarded across a 7-year career. The fight that started this product was a GC fight: getting change order backup documentation to the client in a form they’d approve. Read the story →
Sub COR to signed owner CO, one thread
| Step | What the record shows | Status |
|---|---|---|
| Concrete sub submits COR-007 for added steel | $16,400, priced line by line, citing RFI-023 | Received |
| GC reviews against the RFI answer & Rev 3 | Everything already linked — review takes minutes | Approved to roll up |
| Owner CO-012 built with OH&P | $19,906, backup package attached automatically | Sent for signature |
| Owner signs | E-signed, logged, contract value updated | Executed |
| Sub CO issued back down | Both logs tie out to the penny | Closed |
One price. Everything included.
- ✓Unlimited change orders, both directions
- ✓Every sub included — no per-seat fees
- ✓The full platform: docs, daily reports, submittals, RFIs & bidding
Working with subs on their side of the flow? Send them change order software for subcontractors.
Good to know
How does Planroom handle the sub-to-owner CO flow?
Sub CORs come in priced and time-stamped, you review and approve, then roll them into an owner CO with your markup applied — backup attached automatically because the RFI, drawing revision, and sub pricing were already linked on the record. When the owner signs, the sub CO issues back down and both logs reconcile.
Can it handle markup and OH&P?
Yes — apply your overhead and profit when rolling sub pricing into the owner CO, with the trail from the sub’s number to yours preserved. What your contract allows for markup is between you and your contract; Planroom just does the math and keeps the record.
What backup documentation gets attached?
Whatever the record already holds: sub pricing, the originating RFI, the drawing revision, daily report entries, photos. Owners approve faster when the package answers their questions before they ask.
Do my subs need their own accounts?
They participate in your projects at no per-seat cost — submitting CORs, signing COs, pulling current documents. No meter punishing you for keeping every trade on the record.
How much does it cost?
$149 a month for the entire platform. No setup fee, no per-seat pricing, no contract.
Run every change from the middle.
Get started in minutes. $149/month when you’re ready. No contract, no sales call.
Get started →