Construction document management software built for GCs and subs
One current set, everyone on it. Planroom keeps every drawing, spec, and project document versioned, distributed with a record, and tracked — so nobody builds off yesterday’s sheet and nothing lives in an inbox.
The wrong version is the expensive version
Rework, RFIs, and finger-pointing all start the same way: someone built off an out-of-date sheet.
“Which PDF is the real one?”
Three versions in email, one on the shared drive, a marked-up copy in the trailer. When nobody’s sure what’s current, someone guesses — and guessing is rework.
The sub who never got the revision
The new set went out by email — to most people. The one crew that didn’t get it poured to the old detail, and now it’s a dispute about who sent what to whom.
Documents scattered everywhere
Drawings in Dropbox, specs in email, transmittals in someone’s head. Finding the current document takes longer than reading it.
Distribution with no record
“I’m pretty sure I emailed it” is not documentation. When distribution is questioned, the record either exists or you lose the argument.
A document management system that keeps everyone on the current set
One current set
Upload drawings, specs, and project documents. The current version is front and center for everyone — no more parallel copies drifting out of sync.
Version control built in
New revision comes in, it becomes current; the old one is archived as superseded — never deleted. The history stays complete and unambiguous.
Distribution with a record
Send documents to your field, subs, and vendors — and every transmittal is logged: what went out, to whom, and when. Provable, not “pretty sure.”
Organized by project
Every document lives in its project, searchable and structured — drawings, specs, transmittals, and the paperwork that references them.
Full audit trail
Every upload, revision, distribution, and download is tracked. If the document trail is ever questioned, the answer is one click away.
Connected to your workflows
The revised drawing links to the RFI it triggered and the change order that followed — one platform, one record, alongside your submittals.
This problem is literally why it’s called Planroom. Keaton Bandhoesingh, Founder — preconstruction manager across three construction firms with $100M+ directly awarded — built Planroom fighting a daily battle on his own jobs: getting current drawings out to the field, subs, and vendors, and knowing who was still building off the old set. Read the story →
A revision, distributed in minutes
The engineer issues Rev 3 of the framing plan. Here’s what document control looks like when it’s automatic:
| Step | What happens | On the record |
|---|---|---|
| Rev 3 uploaded | S-201 Rev 3 becomes the current sheet; Rev 2 archived as superseded | Time-stamped |
| Set distributed | Field, subs, and vendors get the current set — one link, no attachments | 14 recipients logged |
| Transmittal recorded | What was sent, to whom, and when — automatically | Exportable |
| Question comes up | The concrete sub asks about grid D — the RFI references Rev 3 directly | Linked |
| Scope changes | The answer adds steel — the change order ties back to the drawing and RFI | One thread |
Nobody builds off Rev 2, and when anyone asks “who got the new set?” — the answer is a record, not a memory.
Planroom vs. the alternatives
| Planroom | Email + shared drives | Enterprise platforms | |
|---|---|---|---|
| One current set with version control | ✓ Automatic | ✗ Copies drift | ✓ Yes |
| Distribution logged (transmittals) | ✓ Every send | ✗ “Pretty sure I emailed it” | ✓ Yes |
| Connected change orders, submittals & RFIs | ✓ One platform | Scattered | ✓ Yes |
| Self-serve signup | ✓ get started today | ✓ | ✗ Sales-led, implementation |
| Implementation cost | None — minutes | — | Commonly $10,000+ |
| Price | $149/mo, published | $0 (paid in rework) | Custom quote |
Comparing specific tools? See Planroom vs. Procore and Planroom as a PlanGrid alternative.
Whoever owns the current set
General contractors
Keep every trade on the latest drawings and prove your distribution — when a sub says they never got the revision, you have the record.
Subcontractors
Always know you’re building off the current sheet, and keep your own record of what you received and when — protection when the schedule gets debated.
One price. Everything included.
Document management, change orders, submittals, and RFIs — the whole platform, one published price.
- ✓Unlimited documents & version history
- ✓Logged distribution & transmittals
- ✓Full audit trail, exportable
- ✓Change orders, submittals & RFIs included
- ✓No setup fee, no per-seat pricing
Not ready for software? Grab the transmittal template, read document management best practices, or see how the document control process works.
Good to know
What is construction document management software?
A system for organizing, versioning, distributing, and tracking project documents — drawings, specs, transmittals, and the paperwork around them — so everyone works from the current set and the document trail is provable. In Planroom, it’s also connected to your change orders, submittals, and RFIs.
What’s the difference between document management and document control?
They overlap heavily. “Document management” is the broad discipline of organizing and storing project documents; “document control” emphasizes the strict side — version control, controlled distribution, and audit trail. Planroom does both in one system.
How much does Planroom cost?
$149 a month, billed monthly — the whole platform, every feature, unlimited documents. No setup fee, no per-seat pricing, no contract, and no “request a quote.”
What’s a transmittal, and why does it matter?
A transmittal is the record that documents were sent — what, to whom, and when. It’s what turns “I’m pretty sure I emailed it” into proof. Planroom logs one automatically every time you distribute documents; there’s also a transmittal template if you’re doing it by hand.
What does “superseded” mean?
A superseded document is one that’s been replaced by a newer revision. Good document management archives superseded versions instead of deleting them — you keep the full history and can always show what was current when.
Is this just for drawings?
No — drawings, specifications, transmittals, and project documents of every kind, plus the workflows built on them: change orders, submittals, and RFIs, all sharing one record.
Get everyone on the current set.
Start in minutes. $149/month when you’re ready. No contract, no sales call.
Get started →