Construction runs on paperwork. We make the paperwork run
Planroom is the document platform for small and mid-size GCs and subcontractors — change orders, document management, daily reports, submittals, RFIs, and bidding in one connected record. Self-serve, honestly priced, and built from the jobsite out.
The industry left small contractors a bad choice
Enterprise platforms
Powerful — and priced by quote, sold by sales teams, and installed by implementation projects. Five figures a year before anyone files a document. Built for the ENR 400, not an eight-person GC.
Email + spreadsheets
Costs nothing upfront — and plenty in leaked margin: buried approvals, stale logs, version confusion, and records that fall apart exactly when a dispute needs them.
Point tools, per seat
One app for logs, another for signatures, a third for files — each with a per-user meter that punishes you for letting the whole crew participate.
Planroom is the fourth option: the complete document backbone, priced like a tool, bought like a tool.
Principles we don’t bend
The price is published
$149/month, everything included, right on the site. Hiding pricing behind a demo is exactly the kind of headache this product exists to remove — so we never will.
Self-serve or we failed
No demo gate, no onboarding project, no training day. If a foreman can’t figure it out on a phone at the site trailer, that’s our bug to fix.
Opinionated about the record
Signatures, time-stamps, audit trails, and logs that tie out. The record is what gets contractors paid and keeps them out of disputes — so the record comes first in every design decision.
Nothing fake, ever
No invented testimonials, no statistics we can’t back up, no stock-photo “customers.” The credibility on this site is real or it isn’t here.
Built by a contractor, not a software company
Keaton runs preconstruction across three construction businesses and has been directly awarded more than $100 million in work over a 7-year career — pricing, papering, and arguing about scope changes from both sides of the table: as the GC issuing them and as the sub submitting them.
Planroom started as two problems from his own jobs. First, the change order chain: on work with a GC client, pricing changes, chasing approvals, and getting backup documentation to the owner was a constant, expensive mess — eight-figure volume, run on email threads and spreadsheets. Second, plan distribution: getting current drawings to the field, subs, and vendors, and knowing who was still building off the old set. That second problem is literally why the product is called Planroom.
He looked for a tool that solved both without an enterprise contract and a sales call, didn’t find one at a price a normal contractor would pay, and built it — the same way he built ScopeTakeoff, the estimating software contractors use every day. Verify the career on LinkedIn →
What we make
Change orders
Priced from line items, routed for e-signature, logged with an audit trail.
📐Document management
One current set, version control, distribution with a record.
📱Daily reports
Field logs filed in minutes — signed, time-stamped, searchable forever.
📋Submittals
Shop drawings and product data through review without the stall.
❓RFIs
Questions routed to answers, with a clean record of both.
📨Bid management
ITBs, coverage by trade, addenda logged, bids compared — award flows into the record.
🔐Document control
Chain of custody, logged transmittals, audit-ready exports — provability on every sheet.
📄Templates
Daily report, change order, CO log, and more — no email gate, yours forever.
What we write here
Every guide on this site — on change orders, daily reports, submittals, RFIs, and document control — is written and reviewed from real preconstruction experience, not scraped from other blogs. Where something is a rule of thumb, we say so. Where your contract governs, we say that too.
See what we built.
Change orders, documents, daily reports, submittals, and RFIs — one platform, one honest price. $149/month, no contract, no sales call.
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