Document control software for general contractors
A GC’s document story has to hold for every trade on every sheet — who got Rev 3, when, and can you prove it. Planroom’s document control logs the distribution, watches the downloads, and flags the sub who’s about to build off the wrong set.
Fifteen trades, one current set — allegedly
The back-charge you can’t prove
The sub built off Rev 2, the fix cost $30k, and their defense is “we never got Rev 3.” Without a distribution and access record, that back-charge is a coin flip.
The trade on the old set
You find out someone’s working from a superseded sheet when the work doesn’t fit — the most expensive possible notification system.
The owner’s audit
Closeout or dispute, the owner wants the document record — what was current when, who was notified. A week of inbox archaeology reads like you don’t have one.
Every PM, their own system
One project files by transmittal, one by email folder, one in a super’s truck. Multi-project GCs don’t have a document control problem — they have five different ones.
Distribution you can defend
Logged distribution by trade
Every issue goes out through a transmittal — what, to whom, when — creating the proof while doing the work. The transmittal, automated.
Download visibility
See which trades have pulled the current set — and which haven’t. The mechanical sub who never downloaded Rev 3 gets a call today, not a back-charge next month.
Back-charge-grade records
Transmittal, receipt, download timestamp, and the sub’s own RFIs citing the revision — the chain that turns “he said, she said” into a lookup.
Superseded, enforced everywhere
One current version per sheet across every project — new revisions supersede automatically, old ones archive with history. No PM-by-PM improvisation.
Audit & closeout exports
The document record for any sheet, set, or project as a clean report — owner audits and turnover packages in minutes, not weeks.
Part of the whole record
Controlled documents connect to the RFIs they trigger and the change orders they justify — with document management running the day-to-day.
Built by a GC-side precon lead. Keaton Bandhoesingh, Founder — former preconstruction director at a general contractor and precon lead on Walmart and retail programs, with $100M+ directly awarded. Getting current drawings to every trade — and knowing who was still on the old set — is the problem that named this company. Read the story →
A back-charge that holds
The mechanical sub roughs in off Rev 2; the fix costs $30k. Here’s the GC’s five-minute case:
| Their claim | What the record shows | Source |
|---|---|---|
| “We never received Rev 3” | Transmittal T-031 to their office, Jun 14 | Distribution log |
| “We never saw it” | Downloaded by their PM, Jun 15, 8:12 AM | Access log |
| “Nobody flagged the change” | Revision notice issued with the transmittal, receipt logged | Notice record |
| “We weren’t working from it” | Their own submittal references Rev 3 | Linked record |
| Result | Back-charge documented, dispute short | Closed |
Nobody wants the back-charge fight — but the GC with the record gets to skip most of it.
One price. Everything included.
- ✓Unlimited documents, projects & trades
- ✓Logged transmittals & access history
- ✓The full platform: COs, daily reports, submittals, RFIs & bidding
Good to know
How do I prove a sub received a revision?
Three layers deep: the logged transmittal showing what was sent and when, the access log showing their download with a timestamp, and — usually decisive — their own RFIs and submittals citing the revision. Distribution stops being a memory contest.
What if a sub never downloads the current set?
That’s exactly what the download visibility is for — the trade that hasn’t pulled Rev 3 shows flagged, so you make a phone call before they build it wrong. And the transmittal record still documents that notice was given. (How notice obligations run is a contract question — yours governs.)
Can it standardize document control across all our projects?
Yes — same structure, same transmittal discipline, same superseded handling on every job, regardless of which PM runs it. The system is the standard.
What do we hand the owner at closeout?
An exported document record per sheet or set — revision history, distribution, access — assembled in minutes. Turnover packages stop being a two-week scramble.
How much does it cost?
$149 a month for the entire platform — every project, every trade, no per-seat fees, no contract.
Know who has what. Prove it later.
Get started in minutes. $149/month when you’re ready. No contract, no sales call.
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