Change order management software built for GCs and subs
Price it from line items, route it for e-signature, and keep the record that gets you paid. No annual contract, no sales call — half the ceremony of the enterprise tools, none of the email chaos.
Where change orders leak money
Every unpaid change order dies the same four deaths. You’ve seen all of them.
The verbal “go ahead”
The work happens, the paper never does — and months later it’s a five-figure argument about what was authorized.
The buried email
The CO went out three reply-alls ago as version 2 of 4. Nobody agrees which number is current, and the approval clock silently stops.
The memory-priced change
Under schedule pressure the change gets priced from memory. Missed equipment, missed markup — the margin is gone before it’s approved.
The log that doesn’t exist
At closeout, original contract plus approved changes has to tie out. If the log is stale, closeout becomes forensic accounting.
Everything a change order needs to get paid
Line-item pricing
Labor, material, equipment, subcontract, markup — totals calculate themselves, markup set per CO to match your contract. Itemized COs get approved faster.
Routing & e-signature
One link, one current document, signed from any device — time-stamped and attributed. No attachments, no version confusion, no chasing.
Exposure at a glance
Every CO carries a status across every job. The sum of your pending COs is unapproved money at risk — now you can actually see it.
Automatic CO log
Every change order lands in a live log with running totals that reconcile against the contract continuously. Closeout becomes a report.
Audit trail + PDF export
Creation, edits, routing, approval — all logged. Export any CO or the whole log as a clean PDF for closeout or a dispute file.
Connected to your documents
The RFI that triggered the change, the revised drawing, and the CO all reference each other — one platform, one record.
Built by a contractor, not a software company. Keaton Bandhoesingh, Founder — preconstruction manager across three construction firms with $100M+ directly awarded in a 7-year career. Planroom started because Keaton was living this exact problem: chasing a change order chain with a GC client and fighting to get backup documentation to the owner. Read the story →
A real change, priced in minutes
Mid-project, the engineer revises grid line D and adds steel. Here’s the CO, itemized — the owner approves steel they can see on a drawing, not a mystery number:
| Line item | Detail | Amount |
|---|---|---|
| Material | Added structural steel per revised S-201 | $8,400 |
| Material | Concrete, additional footing | $3,150 |
| Labor | 2-person crew, 3 days | $5,760 |
| Markup | 15% overhead & profit (per contract) | $2,596 |
| Change order total — +4 working days | $19,906 | |
Planroom vs. the alternatives
| Planroom | ClearStory | Email + Excel | Procore | |
|---|---|---|---|---|
| Built for small & mid-size GCs and subs | ✓ Yes | Enterprise focus | — | ✗ Enterprise |
| Line-item CO pricing | ✓ Built in | ✓ Yes | Manual | ✓ Yes |
| E-signature routing | ✓ Included | ✓ Yes | ✗ No | ✓ Yes |
| Automatic CO log & audit trail | ✓ Automatic | ✓ Yes | Manual, stale | ✓ Yes |
| Self-serve signup | ✓ get started today | Sales-led demo | ✓ | ✗ Implementation |
| Price | $149/mo, published | No-cost basic; paid = quote | $0 (paid in margin) | Custom quote |
Honest deep-dives: Planroom vs. ClearStory · Planroom vs. Procore
Both sides of the change order
General contractors
Manage COs in both directions — up to owners, down to subs — with exposure visible across every job.
Subcontractors
Get extra scope priced and signed before the crew starts — so the paperwork never lags the labor and you stop eating changes.
One price. Everything included.
Most change-order tools hide pricing behind a sales call and an annual contract. We just tell you.
- ✓Unlimited change orders
- ✓Line-item pricing & markup control
- ✓Routing, e-signature & audit trail
- ✓Automatic CO log with running totals
- ✓Document control, submittals & RFIs included
- ✓GCs and subs — every feature, no per-seat pricing
Not ready for software? Grab the change order template and change order log — or start with what is a change order.
Good to know
What is change order management software?
Software that runs the full lifecycle of a construction change order — pricing it from line items, routing it for approval and e-signature, tracking its status, and keeping every CO in a project log with an audit trail. One system instead of a Word form, an Excel price sheet, an email chain, and a log nobody updates.
How much does Planroom cost?
$149 per month, billed monthly, published right here. Every feature, unlimited change orders, no setup fee, no per-seat pricing, no annual contract. Start with no credit card and no sales call.
Is a change order legally binding?
When properly executed — in writing, signed by parties with authority under the contract — a change order amends the contract itself. That’s why signatures and documentation matter. (General information, not legal advice; your contract’s changes clause governs.)
What’s a typical markup on a change order?
Commonly in the 10–20% range for overhead and profit, and many contracts cap it explicitly. Planroom lets you set markup per change order so the math always matches your contract terms.
Do I need software, or is the AIA G701 form enough?
G701 is a fine form — but it doesn’t price the change, chase the signature, show what’s outstanding across a project, or keep the log that ties out at closeout. Software manages the lifecycle; the form is just the paper at the end of it.
Do GCs and subs both use Planroom?
Yes — usually for mirror-image reasons. GCs manage COs in two directions and need exposure visible across every job. Subs need extra scope approved before the work happens so they don’t eat it.
Can I try it before paying?
Yes. Start with no credit card and no sales call; pay $149/month when it’s earning its keep. Cancel anytime.
Put your next change order on the record.
Start in minutes. $149/month when you’re ready. No contract, no sales call.
Get started →