RFI tracking software for GCs and subs
The RFI log that maintains itself — every open question’s status, age, and desk, across every project, with overdue flags and a response-time record that’s ready before anyone asks for it. Part of Planroom’s construction RFI software.
Untracked questions cost quietly
The zombie log
The RFI spreadsheet was current in month one. Now it’s whatever someone last remembered to type — and the real status lives across forty email threads.
Who’s-got-it amnesia
Is it with the GC? The architect? Did the engineer weigh in? Every status meeting spends ten minutes reconstructing what a log should just say.
Response times nobody measures
The contract allows ten days; reality runs longer — but nobody’s counting, so the slow answers cost schedule without ever costing the reviewer anything.
Multi-project blindness
Each job’s questions live in that job’s inbox. Nobody sees that the same reviewer is sitting on RFIs across three projects — or that Thursday’s pour depends on two of them.
A log that tracks itself
Live, automatic log
Every RFI’s status updates as the work happens — submitted, in review, answered, closed. The log is the system, not a chore someone owes the system.
Ball-in-court on every line
Whose desk, how long — visible at a glance. “Where’s that RFI?” stops being a meeting agenda item.
Overdue flags
Set the response window your contract allows; anything aging past it flags automatically. The chase list writes itself every morning.
Response-time record
Actual review durations, tracked per RFI and exportable per project — the numbers that turn “reviews were slow” into documentation when schedule becomes a dispute.
Every project, one view
All open questions across all jobs, sortable by age, project, or court. Multi-project mornings in one screen.
The full thread behind every line
Every log entry opens into the complete RFI — question, references, answer, and the change order it triggered. Tracking on top, the whole record underneath.
Built by a contractor who counted the days. Keaton Bandhoesingh, Founder — preconstruction manager across three construction firms with $100M+ directly awarded. Idle crews taught him what an untracked question costs per hour; disputes taught him what an untracked response time costs per claim. Read the story →
Tracking pays at claim time
The schedule slipped six weeks and fingers are pointing. Here’s what the tracked log produces in an afternoon:
| Question in dispute | What the log shows | Source |
|---|---|---|
| Were answers actually slow? | 11 RFIs this phase averaged 12.4 days against a 10-day contractual window | Response record |
| Which delays trace to which RFIs? | RFI-031 open 19 days; the dependent work shows idle in the daily reports | Linked records |
| Did you follow up? | Time-stamped follow-ups at day 10 and day 15, on the thread | RFI threads |
| Can you hand this over? | Exported log with dates, courts, and durations — clean | One export |
That package takes an afternoon with a tracked log — and a losing month without one.
One price. Everything included.
- ✓Unlimited RFIs, tracked across unlimited projects
- ✓Aging, overdue flags & response-time exports
- ✓The full platform: COs, docs, daily reports, submittals & bidding
New to the workflow? Start with the RFI process in construction.
Good to know
What is RFI tracking software?
The visibility layer of the RFI workflow: a log that stays current automatically, ball-in-court and aging on every question, overdue flags against your contractual window, and an exportable response-time record. Tracking is what makes an RFI process accountable instead of aspirational.
How is this different from RFI software generally?
Tracking is one layer of it. Planroom’s construction RFI software runs the full lifecycle — creating, referencing, routing, and answering — and the tracking on this page is what that lifecycle produces for anyone who has to manage it at log level.
What’s a normal RFI response time?
Contracts commonly allow 7–10 business days per cycle; industry experience runs consistently longer than schedules assume. What matters is measuring yours — an overdue flag on day 11 beats a discovery in week five. (Your contract’s window governs.)
Can I export the log for a claim or an owner?
Yes — dates, courts, durations, and follow-ups, exported clean. The log you’d want to hand a scheduling consultant, without the month of reconstruction.
How much does it cost?
$149 a month for the entire platform — RFI tracking plus everything else, every project, no per-seat fees, no contract.
Know where every question stands.
Get started in minutes. $149/month when you’re ready. No contract, no sales call.
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