Construction daily report software your field will actually use
Daily logs filed from a phone in minutes — labor, equipment, deliveries, delays, photos — signed, time-stamped, and searchable forever. The unbroken record that supports pay apps and wins delay disputes, without the Friday backfill.
Paper daily logs die in the truck
Every contractor knows daily reports matter. Almost nobody’s system survives contact with a real jobsite.
The Friday backfill
A week of “daily” reports written in one sitting reads exactly like what it is — and contemporaneous is the whole point. Reconstructed records lose disputes.
The binder in the truck
Carbon copies get soaked, lost, and left in a glovebox. A daily report nobody can find at claim time is a daily report that doesn’t exist.
Photos in ten camera rolls
The proof exists — spread across six phones, disconnected from the day it documents. Two years later nobody can say which pour that picture shows.
Unsearchable history
“Find every day the electrical sub had fewer than four workers” is a ten-minute query in software and a lost weekend in a filing cabinet.
Daily logs that build an unbreakable record
Minutes from the field
Structured entry for weather, labor by company, equipment, materials, work performed, delays, safety, and visitors — from a phone, before the super leaves the site.
Photos tied to the day
Attach site photos directly to the report — dated, located in the record, and referenced in entries. Field documentation doesn’t get stronger than that.
Delays linked to documents
An idle crew waiting on an answer links straight to the RFI; extra work flagged today becomes tomorrow’s change order — one thread, one record.
Time-stamped & signed
Every report is signed and filed with a timestamp — the difference between a contemporaneous record and a story someone tells later.
Searchable across every job
Every report, every project, one archive. Filter by date, company, or keyword and pull the history in seconds — for pay apps, back-charges, or claims.
PDF export & distribution
Send clean daily report PDFs to the owner on schedule, with distribution logged — connected to the rest of your document management.
Built by a contractor, not a software company. Keaton Bandhoesingh, Founder — preconstruction manager across three construction firms with $100M+ directly awarded. His field teams file daily reports every working day, and he’s watched contemporaneous logs settle six-figure disputes — and their absence lose them. Read the story →
One day, fully on the record
Tuesday on the Riverside job — and how a good daily log connects to everything else:
| What happened | What the record shows | Connected to |
|---|---|---|
| Rain until 10 AM, pour postponed | Weather entry, AM/PM, with consequence noted | Schedule defense |
| Crew idle 2.5 hrs on a dimension conflict | Delay entry citing RFI-023 and drawing S-201 Rev 3 | RFI |
| Owner’s rep directs a floor drain at Rm 114 | Visitor entry, direction quoted, flagged for pricing | Change order |
| Six photos of grid D excavation | Attached to report #047, dated and referenced | Evidence |
| Report signed at 4:42 PM | Time-stamped, distributed to owner, archived | Document record |
Planroom vs. the alternatives
| Planroom | Paper / carbon books | Per-user field apps | |
|---|---|---|---|
| Filed same-day from a phone | ✓ Minutes | ✗ Backfilled Friday | ✓ Yes |
| Photos tied to the report | ✓ Built in | ✗ Separate camera rolls | ✓ Yes |
| Linked to RFIs & change orders | ✓ One platform | ✗ | Usually separate tools |
| Searchable multi-project archive | ✓ Seconds | ✗ Filing cabinet | ✓ Yes |
| Pricing model | $149/mo flat, whole team | $0 (paid in lost records) | Per user — grows with headcount |
One price. Everything included.
Daily reports plus the whole platform — change orders, document management, submittals, and RFIs. No per-seat pricing, so every super and foreman files without the meter running.
- ✓Unlimited daily reports & photos
- ✓Whole team included — no per-seat fees
- ✓Searchable archive, every project
- ✓Change orders, docs, submittals & RFIs included
- ✓PDF export & logged distribution
Still on paper? Start with the construction daily report template (Excel + PDF) — genuinely useful, no email gate.
Good to know
What is construction daily report software?
Software for creating, signing, and archiving the daily record of a jobsite — labor, equipment, materials, work performed, delays, safety, photos, and visitors — so reports get filed same-day from the field and stay searchable forever, instead of living in a truck binder.
Is this the same as daily log software?
Yes — “daily log,” “daily report,” and “field report” describe the same document, and Planroom handles it whichever your contract calls it. Structured enough to distribute to an owner, fast enough to fill out as a super’s daily log.
How much does it cost?
$149 a month for the whole platform — daily reports plus change orders, document management, submittals, and RFIs. No per-seat pricing, which matters here: daily reporting only works when every super and foreman can file without you buying another license.
Does it work from a phone in the field?
Yes — that’s the entire point. A daily report written at the site trailer at 4 PM is a record; one reconstructed at the office on Friday is a guess.
Why do daily reports matter so much?
Contemporaneous project records are consistently among the most persuasive documentation in delay and change disputes, and they underpin pay applications and back-charge defenses. The unbroken daily habit is what gives any single report its credibility. (General information, not legal advice.)
Do you have a included template?
Yes — a construction daily report template in Excel and PDF, no email required. It’s the same structure the software uses.
Put every day on the record.
Start in minutes. $149/month when you’re ready. No contract, no per-seat fees.
Get started →