Change order management software built for GCs and subs
Scope changes are where projects quietly leak money. Planroom puts every change order on the record — priced from line items, routed for e-signature, logged with a full audit trail — so extra work gets approved before it happens and paid after.
Price it from line items
Labor, material, equipment, subcontract, and markup — totals calculate themselves, and markup is set per CO to match your contract terms. Itemized change orders get approved faster because there’s less to argue with.
Route it for e-signature
One link, one current document, signed from any device — time-stamped and attributed. No attachments, no “which version is this,” no chasing.
See your exposure
Every CO carries a status — pending, approved, rejected — across every job. The sum of your pending COs is unapproved money at risk, and you can finally see it.
Keep the record that ends disputes
An automatic change order log with running totals, plus a full audit trail on every CO. Export any change order — or the whole log — as a clean PDF for closeout or a dispute file.
Keaton Bandhoesingh, Founder — preconstruction manager across three construction firms (Foundation Construction Group, BR Concrete, Prime 4 Services) with $100M+ directly awarded in a 7-year career. Planroom started because Keaton was living this exact problem: chasing a change order chain with a GC client and fighting to get backup documentation to the owner. Read the story →
How it works
Create & price
Start a CO against the project, reference the drawing or RFI that triggered it, add line items. The math does itself.
Route & sign
Send to the approving party — owner, GC, or sub. E-signature, time-stamped, from any device.
Track & export
Live log, running totals, full audit trail. Closeout becomes a report, not an investigation.
What a change order looks like in Planroom
An illustrative example, the way it comes together: mid-project, the structural engineer revises grid line D and adds steel. The GC prices and issues the change order before fabrication:
CO-012 — Added structural steel, grid line D (illustrative)
| Line item | Detail | Amount |
|---|---|---|
| Material | Added structural steel per revised S-201 | $8,400 |
| Material | Concrete, additional footing | $3,150 |
| Labor | 2-person crew, 3 days | $5,760 |
| Markup | 15% overhead & profit (per contract) | $2,596 |
| Change order total | $19,906 | |
| Schedule impact | +4 working days | |
The owner isn’t approving “$19,906” — they’re approving steel on a revised drawing, a crew they can count, and a markup rate the contract already agreed to. The CO routes, gets signed, the contract total updates, and the log entry exists before the steel is ordered.
Built for both sides of the change order
General contractors
Manage COs in both directions — up to owners, down to subs — with exposure visible across every job. Change order software for GCs →
Subcontractors
Get extra scope priced and signed before the crew starts, so the paperwork never lags the labor — and you stop eating changes. Change order software for subs →
Spreadsheets vs. enterprise tools vs. Planroom
| Email + spreadsheets | Enterprise platforms | Planroom | |
|---|---|---|---|
| Cost | “Free” (paid in leaked margin) | Quote-based, typically annual | $100/mo, published |
| Setup | None — and no process either | Weeks of onboarding | Minutes, self-serve |
| Approvals | Buried in inboxes | Routed, but heavy | Routed + e-sign, lightweight |
| Log & audit trail | Manual, usually stale | Yes | Automatic, exportable |
| Best fit | Very small, low-change work | Large enterprise GCs | Small & mid-size GCs and subs |
Comparing specific tools? Honest breakdowns: Planroom vs. ClearStory and Planroom vs. Procore — including who each is genuinely better for.
Pricing: $100/month, published right here
Every feature, unlimited change orders, GCs and subs alike — plus document control, submittals, and RFIs in the same platform. No setup fee, no per-seat pricing, no contract, no “request a quote.” We publish the price because hiding it behind a demo is exactly the kind of headache this product exists to remove.
Not ready for software? Take the free change order template and change order log — genuinely useful on their own, editable, yours to keep. And if you’re new to the topic, start with what is a change order and the change order process.
Frequently asked questions
What is change order management software?
Software that runs the full lifecycle of a construction change order — pricing it from line items, routing it for approval and e-signature, tracking its status, and keeping every CO in a project log with an audit trail. One system instead of a Word form, an Excel price sheet, an email chain, and a log nobody updates.
How much does Planroom cost?
$100 per month, billed monthly, published right here. Every feature, unlimited change orders, no setup fee, no per-seat pricing, no annual contract. Start free — no credit card, no sales call.
Is a change order legally binding?
When properly executed — in writing, signed by parties with authority under the contract — a change order amends the contract itself. That’s why signatures and documentation matter: verbal directives and unsigned emails are where disputes come from. (General information, not legal advice; your contract’s changes clause governs.)
What’s a typical markup on a change order?
Commonly in the 10–20% range for overhead and profit, and many contracts cap it explicitly. Planroom lets you set markup per change order so the math always matches your contract terms.
Do I need software, or is the AIA G701 form enough?
G701 is a fine form — but it doesn’t price the change, chase the signature, show you what’s outstanding across a project, or keep the log that ties out at closeout. Software manages the lifecycle; the form is just the paper at the end of it.
Do GCs and subs both use Planroom?
Yes — usually for mirror-image reasons. GCs manage COs in two directions (up to owners, down to subs) and need to see exposure across every job. Subs need extra scope approved before the work happens so they don’t eat it.
Is there a free trial?
Yes. Start free with no credit card and no sales call; pay $100/month when it’s earning its keep. Cancel anytime.
Put your next change order on the record
Free to start. Every feature included — change orders, document control, submittals, and RFIs.
Start free$100/mo · billed monthly · no contract · no sales call